Senior Administrative Assistant, Sales Travel and Events

PLEASE NOTE: Your application will expire one year from the time of submission. Please feel free to apply to any other positions for which you may qualify.

Job Posting End Date:Deadline to apply is 11:59 PM on 10-05-2026Job Title:Senior Administrative Assistant, Sales Travel and EventsContract Type:EmployeeAnnual Salary:$35,880.00 - $67,096.00

(Support staff salary will be based on internal equity and experience)

Location:FL - HOME OFFICEJob Description Summary:Our Mission is to equip students for success by developing and delivering highly effective digital learning through an intuitive online platform.

FLVS does not discriminate in admission or access to, or treatment or employment in its programs and activities on the basis of race, color, religion, age, sex, national origin, marital status, disability, genetic information or any other reason prohibited by law.The Position:Position General Summary:

The Senior Administrative Assistant, Sales Travel and Events will support FlexPoint leadership and Sales Team members with end-to-end travel coordination, expense management, and regional conference/event registration. This position will manage the implementation of travel workflows, support team members in complying with Florida State Statute and FLVS travel policy, track travel budgets, and facilitate vendor registration and processes for regional conferences and field events. The Senior Administrative Assistant, Sales Travel and Events will work in a fast-paced environment that requires balancing multiple priorities. This position will require focus, accuracy, speed, and exceptional internal customer service to allow leadership and sales team members to stay focused on goals.

Essential Position Functions:

• Coordinate travel and regional event and conference planning, including air, hotel, ground transportation, and ancillary travel per policy
• Optimize itineraries for cost, time, and safety; monitoring disruptions (delays/cancellations) to proactively reschedule travel or events as needed
• Partner with the internal Expense Team, as well as the organization's travel agency, as needed
• Support staff compliance with FLVS travel and expense policies and procedures; elevate receipt or documentation concerns to leadership
• Track travel and event/conference budgets by team and team member to produce monthly dashboards on spending and average cost per trip
• Collaborate as necessary with Finance regarding reimbursements, PCard support, and required timelines
• Support conference registration workflows including, timeline, approvals, travel blocks, marketing requests, housing, and shipping deadlines
• Coordinate with Sales, Marketing, and others as needed for pre-event planning and post-event tasks; support pre- and post-conference tasks
• Meet professional obligations through efficient work habits such as meeting deadlines, honoring schedules, coordinating resources and meetings in an effective and timely manner, and demonstrating respect for others
• All work responsibilities are subject to having performance goals and/or targets established

(These essential functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job-related duties as required.)

Minimum Requirements:Education/Licensure/Certification:

• Associate’s degree; or equivalent combination of education and relevant experience

Experience:

• Three (3) years of high-level administrative support or executive assistant experience, preferably in the government or school district sector

Knowledge, Skills and Abilities:

• Knowledge of the department assigned, preferred
• Knowledge of database systems for data retrieval
• Excellent organizational skills such as scheduling, filing, making reservations, and preparing materials on a timely basis; provides follow up and documentation
• Advanced proficiency in various technical applications most commonly used at FLVS, including but not limited to, Microsoft Office applications (Word, PowerPoint, Excel, Sharepoint), and the telephone system
• Possess strong attention to detail
• Strong interpersonal and customer service skills
• Ability to work with/for staff and customers to meet deadlines
• Professional written and verbal communication skills
• Utilizes a wide variety of reference, descriptive, and/or advisory resources
• Ability to handle multiple tasks simultaneously

Core Competencies for Success:JOB KNOWLEDGE AND SKILLS

Team member carries out essential job functions with accuracy, engages in ongoing and relevant professional learning, applies new knowledge effectively, and demonstrates mastery of job-specific skills

PRODUCTIVITY

Team member produces high quality work, meets organizational and departmental deadlines, balances multiple responsibilities, manages time effectively, and seeks ways to improve processes and productivity

COMMUNICATION

Team member communicates clearly in written and verbal formats, collaborates effectively, demonstrates professionalism in all interactions, exhibits strong interpersonal skills, and contributes to a positive team and professional community

CUSTOMER FOCUS

Team member addresses the needs of internal and external customers, analyzes problems effectively, contributes to innovative solutions, seeks opportunities for improvement, and successfully adapts to change

Physical Requirements and Environmental Conditions:

• Frequency of travel: Occasional travel is required for meetings, trainings, and conferences; location may vary and may require overnight stays
• Light physical activities and efforts required working in an office environment

(Reasonable accommodations will be made in accordance with existing ADA requirements for otherwise qualified individuals with a disability.)