Procurement Officer

Join Our Team

We are looking for a proactive and detail-oriented Procurement Officer to support the delivery of efficient, compliant, and high-quality procurement processes. This is an excellent opportunity for a procurement professional with experience in tendering, contract administration, supplier engagement, and procurement operations.

Working closely with internal stakeholders, suppliers, and finance teams, you will play a key role in managing procurement activities from initial requisition through to contract execution and invoice processing, ensuring all activities are carried out in accordance with established procedures and governance requirements.

Key Responsibilities

As Procurement Officer, you will:

- Draft, review, and perform quality checks on Terms of Reference (ToRs), technical specifications, and procurement documentation. - Prepare procurement documents required for calls for tenders, including administrative forms, project reference forms, pricing schedules, and supporting documentation. - Manage call-off procedures and support procurement activities under framework agreements. - Initiate, process, and monitor procurement requisitions through to purchase order creation. - Conduct quality assurance checks to ensure procurement documentation is accurate, complete, consistent, and subject to effective version control. - Coordinate tender clarification processes by collecting questions from bidders and supporting the preparation and publication of official responses. - Prepare evaluation-related documentation, including evaluation grids, reports, and supporting materials for approval. - Draft and issue procurement communications, including requests for clarifications, award notifications, regret letters, and other official correspondence. - Participate in tender opening sessions and prepare tender opening records and reports. - Prepare and issue debriefing responses to unsuccessful tenderers in line with procurement procedures. - Request, receive, and verify supporting documentation relating to exclusion, eligibility, and selection criteria. - Ensure all procurement records are appropriately maintained and archived to provide a complete audit trail. - Coordinate the signature process for contracts and procurement documents using both wet-ink and electronic signature methods. - Liaise with suppliers, internal stakeholders, and finance teams to ensure accurate and timely processing of invoices and payments. - Support contract administration activities and maintain procurement data within relevant systems and databases.

About You

To be successful in this role, you will have:

- Proven experience in procurement, tender administration, purchasing, or contract management. - Strong knowledge of procurement processes, tendering procedures, and supplier management. - Experience preparing and reviewing procurement and contractual documentation. - Excellent attention to detail and strong organisational skills. - The ability to manage multiple priorities and deadlines in a fast-paced environment. - Strong communication and stakeholder management skills. - Experience working with procurement, purchasing, or ERP systems. - Proficiency in Microsoft Office applications, particularly Excel, Word, and Outlook. - A proactive approach to problem-solving and continuous improvement.

What We Offer

- A collaborative and professional working environment. - Opportunities for career growth and professional development. - Exposure to complex and high-value procurement activities. - The opportunity to contribute to efficient, transparent, and compliant procurement operations.

If you are a motivated procurement professional looking to develop your career in a dynamic environment, we would love to hear from you. Apply today and become a valued member of our team.