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Category: Administration
Location:
Access Offshoring specialises in connecting Australian and international businesses with skilled offshore professionals based in the Philippines.
About the ClientThe client is a US-based live events and production company with over 30 years of experience delivering major events, brand activations and corporate experiences. The business also operates Wolf Oak Pastures and VHL Consulting.
Role OverviewWe are seeking a highly organised and proactive Operations & Executive Assistant to support the company’s leadership and day-to-day operations. The role combines executive assistance, CRM management, project coordination, administration and process improvement.
Key ResponsibilitiesProvide executive and administrative support to company leadership.
Manage GoHighLevel (GHL) CRM, pipelines, automations and campaigns.
Coordinate projects, events, vendors and compliance documentation.
Assist with proposals, procurement, invoicing and general finance administration.
Support social media, content scheduling and business communications.
Maintain records, documentation and standard operating procedures.
Assist with administrative tasks across related businesses.
Use AI tools and automation to improve workflows and efficiency.
Requirements
At least 5 years’ experience in executive assistance, operations or administration supporting a US-based business.
Hands-on experience with GoHighLevel, including CRM management and automations.
Strong organisational, communication and problem-solving skills.
Confident using AI tools, particularly Claude.
Able to manage competing priorities and work independently.
Preferred:Experience in live events, production, hospitality, Monday, social media, Canva, Zapier or Make.
Software & ToolsGoHighLevel, Monday, QuickBooks, Microsoft 365, Google Workspace, Dropbox, DocuSign, Otter.ai, Claude and Zapier/Make.
Working RequirementsReliable computer and high-speed internet.
Comfortable using Microsoft 365 and multi-factor authentication.
Willing to sign confidentiality and data-handling agreements.
BenefitsBenefits
HMO coverage for the employee and one dependent.
20 annual leave days and 5 sick leave days.
Government-mandated benefits and 13th-month pay.
Details
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