Executive Assistant/Office Manager - Luxembourg City - 12 mth FTC

The Role

An international investment firm is seeking a French-speaking Executive Assistant / Office Manager to support its Luxembourg office.

The role combines direct support to senior management with responsibility for the smooth day-to-day running of the office. The successful candidate will be highly organised, discreet and proactive, comfortable working in a small, international investment environment where flexibility and attention to detail are essential.

Key Responsibilities

Executive Support

- Manage senior management diaries, meetings, travel arrangements and expenses. - Coordinate internal and external meetings, including agendas, presentations and meeting materials. - Handle correspondence, calls and confidential documentation with discretion. - Assist with reports, presentations and general administrative requirements.

Office Management

- Oversee the day-to-day running of the Luxembourg office, including facilities, suppliers and office services. - Manage office expenditure, invoices, expenses and administrative records. - Coordinate onboarding arrangements and support employee-related administration. - Act as the main administrative contact for the office, ensuring a professional and efficient working environment.

Candidate Profile

- Previous experience as an Executive Assistant, Office Manager or in a similar administrative role. - Fluency in French and English, both written and spoken. - Strong organisational skills, with the ability to manage competing priorities independently. - Excellent communication and stakeholder-management skills. - High levels of discretion and professionalism when handling confidential information. - Proficiency in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint. - Experience with board-management platforms such as Diligent Boards would be an advantage. - Experience within investment management, financial services, professional services or another international business environment would be beneficial.