This is a remote position.
We are a team augmentation company dedicated to connecting exceptional remote talent with global organizations.
We are seeking a highly organized and detail-oriented Legal Administrator to support day-to-day legal and administrative operations. This role involves managing legal documentation, coordinating with clients, and ensuring smooth workflow across legal matters, including handling client communications via phone and email.
ResponsibilitiesLegal & Administrative Support
- Prepare, format, and manage legal documents, contracts, and correspondence
- Maintain and organize legal files, records, and document management systems
- Assist with drafting basic legal documents and templates
- Conduct basic legal research where required
Client Communication & Call Handling (VXT)
- Manage inbound and outbound client calls using VXT or similar systems
- Ensure all calls, messages, and client queries are followed through promptly
- Maintain a high standard of client service, ensuring same-day response to all client communications
- Coordinate call notes, updates, and follow-ups with the legal team
- Escalate urgent matters to lawyers where required
Client & Workflow Coordination
- Manage emails, calendars, and meeting coordination
- Handle client communication, including follow-ups and status updates
- Track case progress and ensure deadlines are met
- Liaise with lawyers, clients, and third parties
- Assist with onboarding new clients and file setup
General Support
- Perform general administrative tasks to support the legal team
- Assist with billing coordination, invoicing, and documentation
- Ensure compliance with internal processes and legal procedures
RequirementsRequirements
- 1–3+ years’ experience in legal administration or similar role
- Experience handling client calls and communications professionally
- Strong organizational and multitasking skills
- Excellent written and verbal communication skills
- High attention to detail and responsiveness
- Ability to work independently in a remote environment
Nice to Have
- Experience with VXT or similar VoIP/call management systems
- Experience in conveyancing, family law, or immigration law
- Familiarity with legal/CRM systems (e.g., Clio, LEAP, Smokeball)
- Exposure to Australian / UK legal processes
Benefits
- Remote work flexibility with a competitive compensation package.
- Access to industry-leading tools and resources.
- Opportunities for professional development and training.
- Impactful role in supporting financial solutions and client success.
Note: Only shortlisted candidates will be contacted for further discussions.
is a proud equal opportunity employer. We value diversity and are consistently committed to creating an inclusive environment for all team members.
