Job Description

The Assistant Project Manager plays a critical role in ensuring smooth project operations, including set-up, tracking, and documentation. Candidates should have at least 2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.

Key Responsibilities

Project Setup
- Establish job accounts, review top sheets and lighting/power packages, and assess project values.
- Coordinate job setup communication, emailing suppliers and copying .
- Distribute field binders and plans to Foremen.
Change Orders
- Assign change order numbers and log them in CE as required.
- Process change orders, send them to customers, and follow up to secure approval.
- Communicate change order details with field teams as necessary.
Cost Coding & Work Order Tracking
- Gather and monitor Work Orders/Day Work Orders for projects.
- Validate hours and cost codes on timecards, matching them to Work Orders, Day Work Orders, and Change Orders.
- Pre-code accounts payable entries related to Change Orders, Service, Lighting, or Power before others complete the final entries.
Submittals
- Send vendor Purchase Orders (POs) for lighting and power, requesting submittals as needed.
- Submit to customers and follow up for approvals.
- Verify accuracy and release material orders, monitoring shipment dates for project timelines.
Closeouts
- Prepare closeout documents, including warranties and as-builts, for contractors as requested.
Project Shipping Coordination
- Manage shipment appointments, coordinate with vendors, and update Foremen/Project Managers as needed.
- Provide reminders to Foremen about upcoming deliveries.
Material Orders
- Supply Foremen with POs upon request.
- Process material orders as needed and ensure they are entered into CE for tracking.

Skills, Knowledge and Expertise

2+ years of experience working with the ComputerEase software and experience in working with U.S. firms.
A bachelor's degree or 2 years of experience working as an assistant project manager.
Experience studying proposals, blueprints, specifications, and related documents to identify labor, material, and time requirements for projects.
Ability to compile a professional presentation and create reports on costing data.
Possesses keen analytical skills.
Excellent math and data analysis skills with a strong preference for Excel /Google Sheets mastery.
Strong problem-solving skills.
Strong preference for an individual with great control of both written and verbal English skills

Benefits

Above market salary
HMO on Day 1 for principal and two dependents
Government-mandated benefits
Performance-based Incentives
Quarterly Company Events
In-depth training for career growth
Great Company Culture and HR experience
1,000 PHP De Minimis
Equipment and software provided

Assistant Project Manager (with Deltek ComputerEase experience)

Job Description

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